Administrative Assistant - Facilities

Company: Legacy Pointe at UCF
Location: Oviedo
Posted on: February 18, 2026

Job Description:

Job Description Job Description Position Description: Position Title: Facilities Administrative AssistantDepartment: Facilities DepartmentFLSA: Non-ExemptSupervisor: Facilities LeadershipSupervises: N/AAbout Our MissionAt Legacy Pointe at UCF, our mission is simple and deeply meaningful: to brighten lives through lifelong enrichment in partnership with the University of Central Florida. Everything we do is rooted in that purpose. Our community was built on the belief that older adults deserve opportunities to learn, grow, and stay connected in ways that add joy and purpose to their everyday lives.As a Life Plan Community, we offer a full continuum of care, from independent living to assisted living, memory care, and skilled nursing, supported by a culture shaped by hospitality, service, and accountability. Our relationship with UCF strengthens this mission by bringing lifelong learning, intergenerational experiences, and innovative programming to our residents and staff.We are a modern, thoughtfully designed community where genuine connection matters. Every role at Legacy Pointe contributes to the experience our residents and team members feel each day.Why People Choose Legacy PointeWhen you join Legacy Pointe, you become part of a team that values your time, your well-being, and the work you bring to our community. We want you to feel supported in your role and confident that you have what you need to do your job well.Full-time employees receive access to benefits that are designed to help you take care of yourself and plan for the future. These include:Medical, dental and vision insuranceCompany-paid Basic Life InsuranceShort-term disability options401(k) retirement planPaid time off that grows with your tenureEight paid holidays each yearScholarship programs for employees and dependentsRecognition programs that highlight the impact of your work, including milestone and annual awardsAccess to an employee discount program with reduced-price tickets and savings on attractions, travel, and entertainmentAnnual staff events and celebrationsWork That Makes a DifferenceWorking at Legacy Pointe is about being there for people in ways that genuinely matter. The residents you support will come to know you, trust you, and appreciate the steadiness you bring to their day. The work is meaningful in a simple, everyday way. You help someone get where they need to go, feel comfortable in their routine, or enjoy a moment they might not have had otherwise. Those small moments add up, and they stay with you.You can end your day knowing your time had purpose and that your presence made someones day a little better. Every role at Legacy Pointe contributes to that kind of experience, and we value the people who show up with care and commitment.There is room here to make a real impact and to grow in a place that recognizes your effort. We would be glad to have you build that experience with us and feel proud of the work you do at Legacy Pointe.Administrative Assistant Position SummaryThe Facilities Administrative Assistant provides administrative, financial, and operational support to the Facilities Department. This role is responsible for coordinating office operations, assisting with budgeting and expense tracking, communicating with vendors and contractors, processing invoices and purchasing documentation, and supporting department leadership with organization and reporting.The assistant plays a key role in monitoring departmental spending, ensuring accurate documentation of work orders, contracts, and supply purchases, and helping maintain efficient communication between Facilities staff, other departments, and external service partners.While primarily administrative in nature, this role may also assist with minor, light maintenance support when needed, such as replacing lightbulbs or helping with small department tasks that support daily operations.This position requires strong attention to detail, professionalism, financial awareness, and the ability to work collaboratively in a fast-paced senior living environment.Administrative Assistant Qualifications and RequirementsHigh School Diploma or equivalent required.Previous administrative experience required; experience in Facilities, Construction, Property Management, or Healthcare preferred.Strong comfort with financial tracking, purchasing processes, invoices, and budgeting support.Proficiency in Microsoft Office (Excel, Word, Outlook) and basic computer systems.Ability to learn and utilize work order or maintenance tracking systems.Strong organizational skills and attention to detail.Professional communication skills with staff, residents, contractors, and vendors.Ability to manage multiple priorities while supporting a department with daily operational demands.Ability to work in an office-based environment with occasional walking throughout the campus.Ability to lift or carry light items up to 25 pounds (supplies, small equipment, files).Ability to perform occasional minor physical tasks such as bending or reaching when assisting with light maintenance support.Experience supporting budgets or departmental expense tracking.Familiarity with contractor coordination or facility service scheduling.Interest in supporting building operations and the behind-the-scenes work that keeps a community running smoothly.Must be dependable, resourceful, and able to work independently with minimal supervision.Important Notice: Applicants for this position will be required to complete a background screening through the Care Provider Background Screening Clearinghouse, per House Bill 531 (2025). Learn more here: https://info.flclearinghouse.com $17.00 - $18.00 Hourly

Keywords: Legacy Pointe at UCF, Tampa , Administrative Assistant - Facilities, Administration, Clerical , Oviedo, Florida