Assistant Purchasing Manager

Company: Homes By West Bay LLC
Location: Riverview
Posted on: March 18, 2023

Job Description:

Description:The Purchasing Agent conducts the following purchasing procedures: bid evaluation, negotiationbetween vendors, contractor selection, and contract documentation. This position manages allcontracts, work orders, purchase orders and expense controls, with the ultimate goal of securingthe best value at a fair and reasonable cost.
Job Responsibilities

• Drive down construction costs to make Casa Fresca Homes the most efficient competitor possible.
• Vendor recruiting to facilitate 100% timely completion.
• Maintain an adequate trade partner base to facilitate even flow construction operations.
• Maintain accurate monthly bid analysis.
• Review and analyze bids from existing and prospective trade partners as directed by the Director of Purchasing.
• Maintain accurate plan specific budgets.
• Maintain and operate procurement and contract management system (Newstar/Buildpro) on a day-to-day basis.
• Manage a group of assigned communities.
• Work closely with other staff and Departments (i.e. Product Development, Sales, Construction & Accounting) to establish bid pricing and maintain a pricing schedule for assigned vendors.
• Provide Director of Purchasing with monthly budgeting of brick and mortar costs.
• Assist the Director of Purchasing with researching and implementing new products, construction processes and/or services.
• Meet all deadlines and schedules assigned by Director of Purchasing.
• Other duties and responsibilities as assigned by Director of Purchasing.Requirements:
  • A high school degree is required; however, a four-year degree in Business, Engineering or Construction Management is preferred.
  • Minimum of 1 year experience in construction field (at least 6 months in purchasing or estimating preferred).
  • An overview knowledge of standard residential building practices, including structural elements and product installation means and methods.
  • Ability to read and understand all house construction plans, plot plans, specifications and geologic reports.
  • Thorough understanding of the purchasing function and of effective, valued-added negotiation practices.
  • Ability to comprehensively understand and evaluate the vendor's business and the relative value to Casa Fresca Homes of the products or services offered.
  • Proficient Microsoft Excel, Microsoft Word, Microsoft Outlook.
  • Knowledge of Newstar Enterprise is helpful.Competencies
    • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives.
    • Problem Solving - Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Works well in group problem solving situations; Uses reason.
    • Collaborates with other departments to resolve common issues.
    • Manages conflict and resolve problems in a professional manner.
    • Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions; Demonstrates group presentation skills; Participates in meetings.
    • Written Communication - Writes clearly and concisely; Edits work; Varies writing style to meet specific needs; Presents data effectively; Able to read and interpret written information.
    • Negotiation skills - Influences others for the good of the organization.
    • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote the quality of the product, processes and the customer experience; Applies feedback to improve performance; Monitors own work to ensure quality.
    • Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to handle frequent change, delays, or unexpected events.
    • Culture - Consistently promotes company culture and Mission Statement.

Keywords: Homes By West Bay LLC, Tampa , Assistant Purchasing Manager, Executive , Riverview, Florida