Administrative Assistant Assoc

Company: Robert Half
Location: Riverview
Posted on: March 15, 2023

Job Description:

Ref ID: 04870-0012620632Classification: Administrative AssistantCompensation: $16.35 to $16.35 hourlyAdministrative Assistant AssociateImmediate opening for 3 Administrative Assistant Associates for legal office The Administrative Assistant Associate will work on site in Riverview, FL M-F 8:30 to 5:15Administrative Assistant Associate- also known as: AAA for House CounselAs an Administrative Assistant Associate on the Progressive House Counsel legal team this role will be key to ensuring that the office runs efficiently. The primary focus will be the processing of steadily incoming electronic and physical mail - which will include scanning and storing electronic copies of sensitive legal documents typically crucial to legal cases.Often dealing with tight deadlines sharp attention to detail and strong time management skills will be useful while handling administrative tasks and requests from attorneys or clients. If your candidate thrives in a fast-paced environment and is eager to grow his/her expertise in a law office than this is the position for them.Must-have qualifications - High school diploma/GED equivalent or higher Preferred Skills - Ability to operate a PC with a strong working knowledge of software such as Microsoft Office and Lotus Notes - Good interpersonal and communication skills with the ability to interact effectively with others - 1+ years of experience working in fast paced high repetitive task volume environment. The duties of the Administrative Assistant Associate will include:- Maintains calendars and schedules which includes scheduling meetings and events and reserving locations equipment and food if necessary. Responsibilities may also include assembling materials i.e. binders handouts agendas etc. and taking meeting minutes.- Handles travel arrangements which may include but is not limited to working directly with the internal travel department making accommodations for hotel and ground transportation and processing travel reimbursements.- Processes various business related reimbursements via XMS- Places orders via the Progressive Shopping Center. Handles special department orders which could include flowers books and special supplies/materials.- Makes copies answers phones types correspondence and sends faxes on an as needed basis- Coordinates department events and activities which could include selecting the location and food. Responsibilities may also include processing invoices- Coordinates cleaning and maintenance needs with the Facilities department.- May be responsible for maintaining the Support Station for the floor which could include but is not limited to maintaining supplies sorting and distributing mail delivered to the Support Station calling for maintenance regarding equipment issues and monitoring recycling bins- May coordinate projects with copy centers or the Graphics Department- Evening/night hours may be required- Extra hours may be required during business peaks or to meet seasonal deadlines- Demonstrates the ability to work assigned schedule subject to exceptions under Progressive's flexible schedule policies and practices

Keywords: Robert Half, Tampa , Administrative Assistant Assoc, Administration, Clerical , Riverview, Florida