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Community Administrative Assistant

Company: Summerfield Master Community Association, Inc.
Location: Riverview
Posted on: November 26, 2022

Job Description:

Job Summary: This position assists the management team of the property in accordance with company policies, procedures, and standards. This Individual will develop knowledge and skills in the areas of administration, physical facilities management, and residential relations. Computer skills and strong Customer Service skills needed.Position Responsibilities: High School Diploma or GED and a minimum of 2 years in experience in a related field. Successfully pass pre-employment screening and background/reference checks. Possess a valid drivers license and reliable transportation Process and manage violations and close them our regularly Process Architectural Control applications and close them out in a timely manner. Creates the Agenda for the Architectural Control meetings, process all letters from meetings. Assist with field activities associated with the property, Committees, ect. Maintain resident relation and regular positive communication with each resident. May assist manager in property inspection duties. Assist in preparation of reports for the Board of Directors, Manager & Office Manager. Assumes all other duties and responsibilities as directed by the Manager and Office Manager Manages resident relationships to ensure resident retention and a high level of customer service, including timely completing resolution of resident concerns, coordinating special services and request conducting formal and informal inspections. Creates the culture needed to enhance, promote daily positive interaction among members of the management team. Follows safety procedures and maintains a safe work environment. Demonstrates a commitment to the organization's philosophy of High Quality, Professionalism and Organizational Culture. Ability to work independently with minimal supervision. Must have strong in writing and phone customer service Ability to multitask, coordinate multiple projects at the same time. The following responsibilities will be expected but are not limited to the above. Handle and disperse mail, driving to post office may be needed. Keeping Office Supplies -Organize, Purchased, Tracked Management Calendar Maintenance Additional duties may be assigned by Manager or Office Manager Knowledge & Critical Skills Must have the working knowledge of applicable company policies, procedures, and must be familiar with accreditation expectations, including but not limited to,1. Must possess strong administrative background.2. Knowledge and application of Microsoft Office, Adobe, and Windows based products.3. Knowledge and applications of tablets / IPads.4. Knowledge of Community Association Management Preferred.5. Must be able to prioritize based on urgency Work Environment This position requires working in both the community and in an office setting. While working in the community you may be communicating with the Board of Directors, Manager, Office Manager and Residents. Physical demands include ability to lift up to 50lbs Standing, sitting, walking and occasional climbing. Requires working at a personal computer for extended periods of time. Talking on the phone for extended periods of time.The physical demands described are a representative of those that must be met by an associate to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.DISCAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.Job Type: Full-timeSalary: $14.00 - $18.00 per hourBenefits: 401(k) 401(k) matching Health insurance Paid time offSchedule: 8 hour shift Monday to FridayWork Location: One location

Keywords: Summerfield Master Community Association, Inc., Tampa , Community Administrative Assistant, Administration, Clerical , Riverview, Florida

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