Posted on: September 22, 2022
Chromalloy is looking for an Administrative Assistant (AA) to
provide multi-function & multi-level level support to Directors and
Managers within Chromalloy's BELAC office. -The AA must be
confident, helpful, collaborative, energetic, and enjoy working in
a fast paced, results-driven environment. The ideal individual will
have the ability to exercise good judgment in a variety of
situations, handle a wide variety of activities and confidential
matters with discretion and display strong organizational skills to
maintain a realistic balance among multiple priorities.
Complete a variety of administrative tasks in a timely and
high-quality manner including: managing meetings / events;
arranging complex and detailed travel plans, itineraries, and
agendas; processing expense reports for assigned executives and
compiling documents for travel-related meetings (e.g. visas)On a
frequent basis, the AA will provide coverage in the reception area
and as such will be the first contact with all visitors to the
facility and will be responsible for initial guest experience and
first impressions. - This coverage will also include:
As a secure facility, screen all guest through Visual Compliance
and maintain compliance records.
Work with hiring managers and HR on coordinating and preparing
interview schedules / travel, new hire packets and assist with
pre-employment and drug screening for perspective new hires.
Coordinate with Hotels/Local Transportation/Catering for
Provide support for facility events planning such as customer and
government representative visits.
Work with HR on annual Toys for Tots campaign, -and various
Other duties may be assigned from HR as appropriate
Conducts research, and compiles, types, or maintains statistical
reports, spread sheets and database.
Coordinates and arranges meetings, prepares agendas, reserves, and
prepares facilities, and records and transcribes minutes of
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including e-mail and
Orders and maintains supplies, and arranges for equipment
Orders lunches for visitors during executive meetings..
May be asked to take on some project work related to several
different corporate functional areas (e.g. Finance, HR, Customer
Keywords: Chromalloy, Tampa , Office Administrator, Administration, Clerical , Oldsmar, Florida
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