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Office Administrator

Company: Chromalloy
Location: Oldsmar
Posted on: September 22, 2022

Job Description:

Job Description

Chromalloy is looking for an Administrative Assistant (AA) to provide multi-function & multi-level level support to Directors and Managers within Chromalloy's BELAC office. -The AA must be confident, helpful, collaborative, energetic, and enjoy working in a fast paced, results-driven environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, handle a wide variety of activities and confidential matters with discretion and display strong organizational skills to maintain a realistic balance among multiple priorities.

Primary Accountabilities

Complete a variety of administrative tasks in a timely and high-quality manner including: managing meetings / events; arranging complex and detailed travel plans, itineraries, and agendas; processing expense reports for assigned executives and compiling documents for travel-related meetings (e.g. visas)On a frequent basis, the AA will provide coverage in the reception area and as such will be the first contact with all visitors to the facility and will be responsible for initial guest experience and first impressions. - This coverage will also include:

As a secure facility, screen all guest through Visual Compliance and maintain compliance records.

Work with hiring managers and HR on coordinating and preparing interview schedules / travel, new hire packets and assist with pre-employment and drug screening for perspective new hires.

Coordinate with Hotels/Local Transportation/Catering for meetings.

Provide support for facility events planning such as customer and government representative visits.

Work with HR on annual Toys for Tots campaign, -and various vacation celebrations.

Other duties may be assigned from HR as appropriate

Conducts research, and compiles, types, or maintains statistical reports, spread sheets and database.

Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities, and records and transcribes minutes of meetings.

Makes copies of correspondence or other printed materials.

Prepares outgoing mail and correspondence, including e-mail and faxes.

Orders and maintains supplies, and arranges for equipment maintenance.

Orders lunches for visitors during executive meetings..

May be asked to take on some project work related to several different corporate functional areas (e.g. Finance, HR, Customer Service, etc.).

Keywords: Chromalloy, Tampa , Office Administrator, Administration, Clerical , Oldsmar, Florida

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